Catering Secrets: What to Ask Before You Book

So, you’ve got a big event coming up in Nashville—maybe it’s a wedding, corporate gathering, or a birthday bash. Whatever the occasion, you know that food is a non-negotiable part of the equation. And let’s face it, no one wants to be the host who serves cold pizza and day-old donuts. If you want your event to be memorable (for the right reasons), you need to ask the right questions before booking your caterer. Let’s dive into Catering 101.

1. What’s on the Menu?

This might seem obvious, but you need to be crystal clear about what dishes are offered. Some caterers have a set menu, while others are flexible and can customize a farm-fresh selection based on the season. At Brick & Ember Kitchen, we take pride in sourcing ingredients from local Tennessee farmers. Ask about:

• Seasonal items and special dietary accommodations.
• Portion sizes and presentation.
• Signature dishes that make their service stand out.

2. How Many Guests Can You Accommodate?

This is a crucial question, especially if you're planning a gathering in one of Nashville's cozy venues. Caterers have different capacities, and you wouldn’t want to be in a situation where your caterer can’t handle your guest list. Make sure you discuss:

• Minimum and maximum guest counts.
• What happens if your guest count changes last minute.

3. What Are Your Payment Terms?

We all know that food can get pricey, especially when you’re catering for an event. Before you sign anything, ask about:

• Deposit requirements and payment schedule.
• Cancellation policies.
• Additional fees for setup, service, or cleanup.

4. Do You Provide Serving Staff?

If you're envisioning a sit-down dinner or a buffet, you need to know how the service will run. Some caterers offer full-service options, while others just drop off the food and run. Inquire about:

• Number of staff included in your package.
• Experience levels of the serving staff.
• Gratuity and service fees.

5. What Equipment Do You Provide?

Depending on your venue, you may need more than just food. Some caterers come equipped with everything needed to serve the meal, while others expect you to provide your own dishes, silverware, and serving equipment. Make sure to ask:

• If they provide plates, utensils, and napkins.
• If you'll need to rent extra items.

6. Can You Handle Special Requests?

Whether it’s vegan, gluten-free, or a secret family recipe, you want a caterer who can accommodate special requests. Discuss:

• Custom menu options for guests with dietary restrictions.
• Any additional costs associated with custom requests.

7. What Is Your Experience Like?

You want to know that the person cooking for your event knows what they’re doing. Ask about their experience, especially with events similar to yours. You can also:

• Request references or testimonials.
• Check their social media or website for photos of past events.

Don’t Forget the Fun Factor!

While all these questions are crucial, don’t forget to let your personality shine through! Food is about bringing people together. Make sure your caterer understands the vibe you want, whether it’s a laid-back BBQ or a fancy Nashville-style high-end dinner.

In summary, asking the right questions can save you a lot of stress and help you find the perfect caterer for your Nashville event. Ready to plan a deliciously memorable experience? Give us a call at (855) 532-7550 to discuss how we can help make your event a standout with our wood-fired kitchen and seasonal farm menu!